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Executive Assistant to Chief Operating Officer*

Company: Five Acres
Location: Altadena
Posted on: June 8, 2018

Job Description:

Job DescriptionEXECUTIVEASSISTANTFull-time(40-hours/week) position under the general direction of the Chief Operating Officer. Conserves chief's time and promotes the agency image by representingthe chief internally and externally; providing liaison between the chief, keydirectors, executives, board, donors, andemployees; ensuring adequate agency communication from the chief.Positionresponsibilities include, but are not limited to:

  • Representsthe chief by welcoming visitors, reviewing correspondence; arranging companymeetings and other agency functions; answering questions and meeting requestsdirected to the chief.
  • Completesprojects and special assignments by establishing objectives; determiningpriorities; managing time; gaining the cooperationof others; monitoring progress; problem-solving; making adjustments to plans.
  • Will actas a historian to the chief for allmeetings keeping the agenda on task, meeting minutes and follow up of assignedaction steps following the meeting.
  • Assistswith the chief and agency communications (presentations, emails, social media,print) by gathering information; preparing and editing communications;designing graphics presentation; gettingapproval from agency communications manager (if needed), producing anddistributing.
  • Helpskey directors make consistent decisions by advising them of historicalprecedents; serving as a liaison betweenthem and the chief.
  • Arrangestravel and meetings by developing itineraries and agendas; booking othertransportation; arranging lodging and meeting accommodations.
  • Updatesjob knowledge by participating in educational opportunities; readingprofessional publications; maintaining personal networks; participating inprofessional organizations.
  • Improvesquality results by studying, evaluating, and re-designing processes;implementing changes.
  • Enhanceschief's and agency's reputation by accepting ownership for accomplishing newand different requests; exploring opportunities to add value to jobaccomplishments.
  • Maintains confidentiality regarding children, families andAgency operations.Position requirements include, but are not limited to:
    • Thoroughworking knowledge of business English, spelling, punctuation, and contemporarygeneral office practices and procedures
    • Mathskills sufficient to monitor basic budgets, prepare routine spreadsheets,calculate/balance invoices/expense reports, and similar
    • Basicleadership skills
    • Superiorcomputer skills in Microsoft Office programs (Word, Excel, etc.)
    • Highlyeffective verbal and written communication skills
    • Effectivework organization skills and ability to work with minimal supervision
    • Abilityto work effectively as a team player
    • Abilityto be flexible and work in a changing environment
    • Sensitivityto the different cultures represented among members and staff
    • Abilityto establish and maintain complex and confidential files, records and officialdocumentsLocation: Altadena, CACompany DescriptionWe recently celebrated a remarkable birthday for Five Acres – 130 years of uninterrupted service to Southern California caring for vulnerable children and their families. Originally founded in downtown LA as an orphanage, our initial mission was simply to provide safety to children who had no home. In time, our mission expanded to also focus on the well-being of our clients and caring for the mental and emotional health of children who were increasingly coming to us as a result of abuse or neglect. Having grown to an agency caring for nearly 8,500 children and family members annually across five counties, we now strive for permanency – a permanent, loving home – for all those in our care.These three pillars; safety, well-being and permanency provide the framework for all of Five Acres’ current programs and they will guide our steps in the future as we continue seeking even more effective means of caring for children and families in crisis. For over 130 years Five Acres has been committed to preserving successful childcare programs and developing innovative services for children and families in crisis. With over 100,000 clients served since its founding in 1888, Five Acres currently cares for 8,500 children and families annually, across five counties including Los Angeles.

      Keywords: Five Acres, Altadena, Executive Assistant to Chief Operating Officer*, Executive, Altadena, California

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