Administrative Coordinator

Location: Thousand Oaks
Posted on: June 23, 2025

Job Description:

Join Amgens Mission of Serving Patients At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do. Since 1980, weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. As a member of the Amgen team, youll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Administrative Coordinator What you will do Lets do this! Lets change the world! In this vital role, you will be responsible for providing senior level administrative support to our team of Associate Vice Presidents and Executive Directors within the various functions of the Engineering organization including the Global Facilities Operations and Environmental Health and Safety departments. The Engineering organization is a dynamic and diverse organization spread across the globe requiring agility and responsiveness to a variety of cultures and geographical needs. We operate as one team! The Administrative coordinator will have a close partnership with other administrative support and provide backup support to the VP of Engineering. This position will be Hybrid to Thousand Oaks campus. Responsibilities include: Manage multiple executives calendars with a focus on efficient time utilization, time-conflict management. Maintain a keen awareness of and sensitivity to global time zones, as the team is comprised of many international staff members. Plan and coordinate work to ensure the executive has appropriate time to perform their duties and to be present on time and prepared for their commitments. Organize department meetings and event planning including town halls, safety summits, site visits, strategy sessions and workshops as needed. Maintain department distribution lists to support Engineering wide communications. Coordinate domestic and international travel arrangements amidst dynamic business requirements. Preparation and processing of expense reports. Assist with special projects as needed. Proficiency in all current Amgen technologies and platforms (MS Teams, ChatGPT and AI) Prioritize in an agile, evolving environment. Maintain a steadfast level of confidentiality and integrity with all information that flows through the role. What we expect of you We are all different, yet we all use our unique contributions to serve patients. The organized professional we seek is a collaborative partner with these qualifications. Basic Qualifications: Associates degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience Preferred Qualifications: Associates or Bachelors degree 10 years of administrative experience, with 5 of those years supporting a senior executive level leader Amgen experience Solid knowledge of computer software (Workday, Concur, PowerPoint, Word, etc.) Excellent communication skills (verbal and written), and excellent phone etiquette. Good judgment, creativity, flexibility and initiative in resolving issues; strong abilities in prioritizing, handling multiple tasks, tracking and reporting the status of assignments and activities, and resolving problems with limited oversight; demonstrated ability to mentor peers. Proactive thinking and anticipation of business needs and requirements Demonstrated ability to manage a multitude of tasks, and comprehend the subject matter of each task. Demonstrated ability to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes. Ability to work in a fast-paced environment. Ability to prioritize projects of greater importance. Excellent time management and project management skills Excellent Team player What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, well support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models, including remote and hybrid work arrangements, where possible Apply now and make a lasting impact with the Amgen team. careers.amgen.com In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Application deadline Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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